vCOLUMNA Photography LLC – Privacy Policy

Effective Date: June 2026


1. Overview

vCOLUMNA Photography LLC (“we,” “our,” or “us”) operates a professional real estate and portrait photography business providing digital media services including photography, video, floor plans, and related services.

This Privacy Policy explains how we collect, use, store, and protect personal information obtained through our website, booking systems, and client communications.

This Privacy Policy is designed to align with our Terms of Service regarding service delivery, licensing, and client communications.

2. Information We Collect

We collect only the information necessary to provide photography and media services, including:

  • Name
  • Email address
  • Phone number
  • Property address and listing details
  • Booking and scheduling information
  • Communication records related to service delivery

We do not collect sensitive personal information beyond what is required to operate our business.

3. How Information Is Collected

Information is collected when you:

  • Submit inquiries or contact forms
  • Book photography services
  • Communicate via email or phone
  • Use or access client galleries or booking systems through Pixieset
  • Interact with our website hosted and analyzed through third-party tools

4. Use of Information

Your information is used strictly for business and service fulfillment purposes, including:

  • Scheduling and delivering photography services
  • Managing client projects and bookings
  • Delivering digital media through licensed platforms (e.g., Pixieset)
  • Responding to inquiries and providing customer support
  • Maintaining business records for accounting and operational purposes
  • Improving website performance and user experience

We may also send occasional service-related updates or communications. Marketing communications are not used as a primary function and may be opted out at any time.

5. Legal Basis for Use of Information

We process personal information based on:

  • Contract necessity (to deliver booked photography services)
  • Legitimate business interest (to operate, improve, and maintain services)
  • Client consent (for optional communications and marketing messages where applicable)

6. Data Sharing and Third-Party Services

We do not sell, rent, or trade personal information.

We may share limited data only with trusted service providers required to operate our business, including:

  • Pixieset (client galleries, delivery, and booking infrastructure)
  • Google Analytics (website usage and performance tracking)
  • Website hosting providers
  • Communication and email systems
  • Payment processors (if used in future or applicable transactions)

These providers are contractually and operationally limited to processing data only as required to deliver their services.

7. Relationship Between Data Use and Service Licensing

Personal information collected through bookings and service delivery is used solely to fulfill contracted photography services.

This Privacy Policy does not transfer, assign, or modify any intellectual property rights.

All media licensing, usage rights, and ownership of delivered images are governed exclusively by the vCOLUMNA Photography LLC Terms of Service.

8. Data Retention

We retain personal information only as long as necessary to:

  • Deliver services
  • Maintain business and tax records
  • Resolve disputes or enforce agreements
  • Comply with legal obligations

After this period, data is securely deleted or anonymized where reasonably possible.

9. Data Security

We use reasonable administrative, technical, and organizational safeguards to protect personal information from unauthorized access, alteration, disclosure, or destruction.

However, no system of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

10. User Rights

You may request:

  • Access to your personal information
  • Correction of inaccurate information
  • Deletion of personal data, subject to legal and operational requirements
  • Removal from non-essential communications
  • Requests can be submitted using the contact information below.

11. Cookies and Analytics

We use cookies and Google Analytics to improve website performance and understand general usage behavior.

This may include non-personal data such as browser type, device type, pages visited, and approximate geographic region.

Users may disable cookies through browser settings, though some website features may not function properly.

12. Limitation of Liability

To the maximum extent permitted by law, vCOLUMNA Photography LLC is not liable for:

Unauthorized access beyond reasonable security controls

Third-party platform data handling practices (including Pixieset and Google services)

Loss or misuse of data outside our direct control

This limitation aligns with the service liability provisions outlined in our Terms of Service.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

14. Contact Information

vCOLUMNA Photography LLC

Email: vcolumnaphotography@gmail.com

Location: Pennsylvania, United States